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Advocacy and Media Kit* |
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Targeting Your Audience(s) | Policymakers as an Audience |
Media as an Audience | What makes news? | Media Events | Newsworthiness Checklist | How to get a reporter’s attention | Homeless Children: Quick Facts | Campaign to End Child Homelessness | Sample Press Release IntroductionAdvocacy is taking action to support a cause or ideal. As you know, it is impossible to work for a nonprofit organization or service provider without engaging in some degree of advocacy. Whether you are a fundraiser, a volunteer, a social worker or manager, your passion for the issue of homelessness will inevitably be communicated to others. This is advocacy, even if you are simply telling someone in line behind you at the grocery store about the work you do. The best advocacy has a clear audience, focused messages, and a specific goal, such as asking legislators to put more money into a housing trust fund or asking a reporter to write a story about the need for mental health services for homeless children. If you know what you want, it is more likely you will obtain it. Many times, advocacy is easy: telling key audiences about the work you do so they are informed. In releasing America’s Youngest Outcasts: State Report Card on Child Homelessness, The National Center on Family Homelessness is hoping that community and state organizations involved in homelessness will use it to advocate for solutions to the problems they face. To make that easier, we are providing this Advocacy and Media Kit to guide you through the process. We have included the following information:
The National Center’s over-riding goal is to ensure that homeless children are made a priority at both the national and state levels. As you determine how to be involved in this effort, we encourage you to report your activities, successes, and challenges to us at www.HomelessChildrenAmerica.org. You will also find helpful information at this website. Thank you for your hard work in advancing the cause of the most vulnerable among us – children without homes. Targeting Your Audience(s)In order to create messages that will truly resonate with people who can influence your issue, it is critical to define and prioritize your audiences (e.g. local reporters, funders, state legislators, the Governor, U.S. Senators and Representatives, etc.). It is important to make sure that the audience is narrowly-focused and homogenous enough that you reach them with one set of messages. Groups such as “voters” or “the general public” are too broad and diverse to consider an audience. If you broke them down into “all Republican women ages 40-50 living within the city limits,” that could be a realistic audience. Remember, sometimes an audience consists of just one person, such as a policymaker or a funder. When you prioritize your audiences, think about which group or individual you need to influence in order to achieve your goals related to child homelessness. Once you have prioritized your audiences, you need to decide what your “ask” is for each one. You may simply want some audiences to have a clearer understanding of the scope of the problem. For others, you may want to ask for money, legislation, or volunteers. Remember that before you ask an audience to take action, you need to ensure that they understand and support your cause. Some questions to ask yourself before refining your messages for each audience include:
Policymakers as an AudienceWhen working on reducing or eliminating child homelessness in your state, it is likely that policymakers will be a key audience. Many laws originate in your state legislature, so state legislators and Governors could be a logical place to start. Federal legislators are responsible for a great deal of the funding for programs for homeless children and families, so they could also be a logical place to start. Before you begin, learn as much as you can about both the individual legislators and about laws and perceptions pertaining to homelessness. This is critical to both educating the lawmakers and to figuring out the best ways to approach them. Use the fact sheets we have provided at the end of this document about the Report Card and the Campaign to End Child Homelessness and tailor them to fit the needs of your state and/or community. Be specific: How many children are homeless in your state? How did your state rank in the Report Card and what were the factors that influenced that rank? What could be changed or improved to increase your rank? Even if no immediate action is taken on your issues, you can become the “go-to” organization for your legislators and Governor. Keep in touch with them and their staff on a regular basis to update them on homelessness issues in your community, on how foreclosures and lay-offs are affecting children in your state, and on developing national trends that could affect you locally. If you are a grassroots or membership organization or a service provider with many clients, don’t be afraid to unleash the power of the many. Organize a letter-writing campaign or a phone-banking operation among your constituents. Legislators and Governors are as influenced by public opinion as anyone else. Keep up a drumbeat. As much as possible, try to keep your constituents on message so it will resonate with lawmakers. Stay aware of what issues or bills your legislators and Governors are working on. If there is a debate on education or health care, see if you can find a natural entry point for discussing the issue in relation to homeless children and families. Educating legislators and Governors and keeping them aware of the many ways homelessness impacts children is a vital part of effecting change in your community. Some websites to obtain contact information for your state and federal elected officials are:
A quick note on non-profit advocacy**: "Advocacy" encompasses any activity that a person or organization undertakes to influence policies. There is great latitude in this definition, and some people consider advocacy to be all activities that are not specifically lobbying, such as public demonstrations, or the filing of friend of the court briefs. "Lobbying" has a strict legal and IRS definition for nonprofits, which generally only includes activities that ask policymakers to take a specific position on a specific piece of legislation, or that ask others to ask the same. For more information, consult the IRS and/or a lawyer. There are also many resources on the web that can help you clarify these definitions. **: This information is not official legal advice. Media as an AudienceFrequently, nonprofits will identify the media as a key audience. This makes sense since members of the media can actually take your messages and deliver them to many more people than you can. If you can convince them that your messages are important, the media also becomes a messenger who delivers your messages to other key audiences. You don’t need to hire a public relations firm to do your media relations work – an intern or volunteer can do it if the correct tools and strategies are used. In the following pages, we provide a foundation for this work, and a sample press release. You can use the language from the press release to write other materials, such as letters to the editor and Op-Eds. Remember that there are also many free online tools for doing media work. As with any resource, make sure you choose carefully and selectively. Who’s who in the media?Daily NewspapersYour best contacts are reporters and assignment editors. As you reach out, find out if they prefer to be contacted by fax, by email, or by phone. (One note on email: Never send an attachment. Most reporters will not open them.) Reporters: Identify reporters who cover your issues. Get them to know your name and that of your organization. You may need to contact a variety of reporters, depending on the story. If, for example, you are having a rally to protest the fact that no housing trust fund has been established in your state, you might contact the reporter who covers your state legislature, a reporter who covers affordable housing issues, a Metro section editor who covers events in your community, and perhaps even a columnist who shares your views. Assignment Editors: If you are inviting coverage of an event, always send a press release and/or media advisory to the assignment editor. This person works in the newsroom, sorting through the mountain of releases and assigning stories to various reporters. Each newspaper has an assignment desk with its own editor and fax number. You can locate information on the largest newspapers in each state at www.newslink.org. Weekly NewspapersMost weekly newspapers have small staffs, but almost always have an Editor, News Editor, or Managing Editor. You can contact any of these people with a press release or media advisory. Look in the masthead to get the appropriate name. If the masthead lists a specific Calendar Editor, make sure that person gets announcements that would appear in a calendar or events listing. News ServicesThe Associated Press (AP), United Press International (UPI) and Reuters are national news services with bureaus or offices in cities and towns across the country. If one of these news services writes a story about your organization, it will be available to the many local, national, and international news outlets that subscribe to the news service. Sometimes a bureau will run a press release almost verbatim, if it meets their criteria for newsworthiness. If there is not a bureau of AP, UPI or Reuters in your community, check the largest nearby town or city. News services can elevate your local story to a national one or include local information you provide in a larger, national story. Most of the time, the Bureau Chief is the best person to address your release or announcement to. These news services also create Day Books – daily logs of events that reporters might be interested in covering. Each log entry contains a basic who, where, what, and when to contact. Reporters check the Day Book every morning as they decide what they will cover for that day. To get your event listed in the Day Book, fax or email a basic announcement to the Day Book Editor three days prior to your event. Sometimes the Day Book Editor’s fax number is different from that of the Bureau Chief, so make sure to call for the correct numbers. Online MediaAs major daily papers shrink and lay off staff, more and more people are looking to online media sites for their news. Many of the sites are actually run by the major dailies who acknowledge that the printed page doesn’t always appeal to people who want their news in real time as it develops. Other sites are maintained by citizen journalists – some 1,800 strong by recent estimates – whose analysis of current events, blogs, and videos often inform stories offered by traditional media outlets. Sometimes online media outlets run by citizen journalists can break a big story first. Such was the case when a US Airways jet crash-landed on the Hudson River; the first video and news reports came from eyewitnesses that were then picked up by mainstream media outlets. Don’t overlook the possibilities offered by the numerous online media outlets, many of which target specific audiences. There are blogs for every audience in every community, and it is easy to reach out to specific audiences with targeted messages. YouTube offers an opportunity for you to post up to 10 minutes of video, and both Facebook and My Space have abundant ways for you to reach out to various social groups. Local Television News StationsAs with newspapers, each news station has an assignment editor who should be your initial contact when trying to obtain news or event coverage. If you know the name of that person, it is always preferable to use the name rather than addressing a fax or email to “Assignment Editor.” You can often get the assignment editor to tell you if a reporter has been assigned to your story, but usually not until the morning of your event. In addition to contacting the assignment editor, if you have a relationship with a reporter – or if there is a reporter who has previously covered your organization – send a copy of the release or announcement directly to her. Develop relationships with reporters and producers who cover your issues. Find out who those reporters are by calling the news desk and asking, “Who is assigned to cover community organizations? Homelessness and affordable housing? Children’s issues?” Be sure to check back frequently as turnover at television stations is high. You also might want to assign a volunteer to monitor your local television stations to record which reporters are covering stories related to your issues. If your television station has a local public affairs or news show that books guests, the best person to contact is the show’s producer or assistant producer. Local Cable Access Television StationsIn most communities across the country, cable access – also known as public access – television plays an important role. It gives ordinary citizens and organizations that would otherwise not have access to the mass media a chance to be heard. Public access gives the organization almost complete control of the content – many times with few restrictions. Production and distribution costs are free or minimal. Many stations will repeatedly air high-quality video pieces submitted by local organizations or individuals. Often, you can get staff at the public access station or from a local college or university to produce programming for you. You might also want to ask if they will air shows produced for a national audience (for example, a show produced by a national organization working to reduce child homelessness). While audiences for cable access stations are considerably lower in number than for commercial stations, shows are often repeated several times, increasing the likelihood that channel-surfers will see them. The strategy for using cable access effectively is not only to produce a program, but to get the word out to your target audience that the program can be seen on a certain date on a specific channel. News Radio/Talk Radio/General RadioRadio stations often have small staffs who have many different responsibilities. The best place to start is usually with the news director; he can refer you to the producer of a specific show. Be sure not to call on the hour or half-hour when many radio stations broadcast the news. Unless you know the host of a program well, don’t bother contacting him or her. Program decisions are often made by the producer or news director, and they frequently have more time to talk. Radio stations often have large blocks of time to fill and are frequently receptive to phone calls from organizations pitching a guest or story idea. Before you call, make sure you know the demographics of the radio station – the format, who the listeners are, and other important information. Media ListsYou will find contacting the media a more pleasant task if you know the names of the reporters, editors, and producers you are attempting to reach. The best way to get these names is from a media directory. Many public libraries carry these directories, including Bacon’s Media Directories, which are updated annually or even quarterly. Bacon’s has separate guides to daily and weekly newspapers, magazines, radio, television/cable, and even columnists. Each is broken down by state, county, etc. You might also be able to use or acquire a media list from a larger organization in your state, such as the United Way or the Red Cross. Keep in mind that human-generated media lists are only accurate on the day they are created. To keep a list current, you must continually update it. Some states also have colleges, universities or organizations of media professionals that create local or statewide annual media directories. It is worth checking with these organizations to see if there is a free, high-quality resource on the local news media. The Library of Congress has an online listing of lots of media outlets, both traditional and online at www.loc.gov/rr/news/lists.html. There are links to both local and network television stations as well as online magazines and other resources. What makes news?While decisions about what makes it onto the evening news may seem entirely random to you, formulas are used by television news directors and newspaper editors. Among the characteristics that these decision-makers are looking for are:
Sometimes, it might just be something that catches the attention of one reporter or editor on a day when there isn’t much else in the news. Most of the time when you are trying to determine if your story is newsworthy, ask yourself: “What makes this person, event, product, idea, or organization different from all others?” In addition, the Newsworthiness Checklist below will help you determine if reporters and editors will be interested in the story you are “selling.” Timing is everything. If you hold an event about single moms close to Mother’s Day, you are likely to get better coverage than at some random date. Sometimes a program or organization is the news. If you are beginning a new program to reduce the extent of child homelessness in your community, it could be fairly easy to get the local reporters who are interested in that subject to do a story on your program. It will help if the reporters can talk to the program director and a family who is participating. Media EventsSometimes you have to create an event to get in the news. Some events are huge and generate media coverage. Some events are hardly events at all, but are merely a few people taking advantage of an opportunity. Many organizations successfully stage larger events to which media are invited or which focus solely on obtaining media coverage. Some examples of this are rallies, candlelight vigils, town meetings, and community fairs. Most events gather together grassroots support to demonstrate the importance of an issue or organization. However, events can have a downside. You have less control over who speaks to reporters and what they say if there are a large number of people present. The possibility of problems increases when an event is not tightly choreographed or is not contained in a small space. The expense of sound equipment, building the crowd, and visuals can be prohibitive, but the possibilities abound. Sometimes an event – with or without media coverage – can get volunteers excited and can move a program forward rapidly. Most media outlets would prefer to cover your issue through an event that provides good visuals rather than via a news conference. Most of us are familiar with news or press conferences. Have you tried to draw reporters to one lately? It is a very difficult task. Most reporters – both electronic and print – are bored with “talking heads” who stand behind podiums in a hotel room or conference room and speak from notes. Most reporters simply don’t bother attending, and if they are at all interested in the subject matter, will call and request a press kit. Here are some suggestions for a successful event: Think visual. If you must have a “talking head,” place him or her in front of the State Capitol, homeless shelter, school, or another symbolic location that is linked to the issue. Think messages. Make sure your key messages are compelling, unique, and memorable. Think people. Consider the impact of your messages on a large general audience. Can you provide information to improve their lives or to make them feel in a visceral way that your issues are important to them personally? Read TV Guide. If there is a made-for-TV movie about a homeless family on NBC Tuesday night, chances are good that your local NBC affiliate will want to do a piece about homelessness in your community on the evening news that immediately follows the movie. If you are addressing the issue, call the news director at the station and discuss the possibility of helping with a follow-up story to the movie. Watch TV and read the newspaper. The more familiar you are with what your local news media consider newsworthy, the better equipped you are to meet that standard. Watch the calendar. The news media often do stories around major holidays, celebrations, and anniversaries. Be prepared. Newsworthiness ChecklistUse the following checklist before pitching a story or event:
How to get a reporter’s attentionIf you intend to use the news media to reach your target audiences, it is well worth the time it takes to build relationships with reporters, editors, and producers. The more recognizable your name or the name of your organization, the more likely press people are to respond to your story ideas. It is always easier to pitch a story to a reporter who knows you and who is willing not only to take your calls, but also to listen to a lengthy explanation of why this story is critical. There are several easy and successful ways to cultivate your local media:
For most organizations, the local news media serve as a conduit to reach target audiences as well as the general public. There are many vehicles for getting the media to focus on information, an event, or a news story you think is important, including the following:
A few thoughts about reporters and producers:
Thank you for your work to increase awareness of the importance of ensuring that not one child in American goes one night without a home! Homeless Children: Quick FactsAmerica’s Youngest Outcasts: State Report Card on Child HomelessnessMore than 1.5 million homeless American children are stranded at the grim nexus of poverty, economic downturn, and escalating housing foreclosures—one in every 50 American children is homeless each year. With foreclosures and layoffs increasing daily, the number of children and families without homes in the United States is likely to increase. America’s Youngest Outcasts: State Report Card on Child Homelessness presents the clearest snapshot yet of the 1.5 million children who are homeless each year—where they live and the consequences of their precarious situations. This count is conservative because it is based on data reported prior to the nation’s economic crisis. The report documents the extent of child homelessness, child well-being, risk for child homelessness, and policies and planning efforts for each state. Recommendations for state and federal action are also presented. The complete report and a 16-page summary document can be downloaded at www.HomelessChildrenAmerica.org. Homeless Children: Some Facts
State Report Card on Child HomelessnessData from all 50 states was collected and analyzed along four major domains: extent of child homelessness; child well-being; risk for child homelessness; and state policy and planning efforts. A composite of these four domains was used to rank the states. Although the states are ranked from 1 to 50, there are homeless children in every state, and work must be done throughout the country to ensure that no child in the United States is homeless for even one day.
For the complete state rankings and individual state profiles, visit www.HomelessChildrenAmerica.org. Policy RecommendationsThe report offers state policy recommendations to:
The report offers federal policy recommendations to:
For a full list of the report’s federal and state policy recommendations, please visit www.HomelessChildrenAmerica.org. Campaign to End Child HomelessnessThe release of America’s Youngest Outcasts: State Report Card on Child Homelessness launches the Campaign to End Child Homelessness, an initiative by The National Center on Family Homelessness to bring together advocates, communities, families, policymakers, and others at local and national levels to galvanize public and political will to end this national crisis by:
To learn more about the Campaign to End Child Homelessness, visit www.familyhomelessness.org. For More InformationFor more information, contact Christina Jordan, Senior Policy Manager, at 617-969-7146 or Christina.Jordan@familyhomelessness.org. Visit www.HomelessChildrenAmerica.org to share your ideas and experiences in your state and community, and get involved in the Campaign to End Child Homelessness. About The National Center on Family HomelessnessThe National Center on Family Homelessness, founded in 1988, is the nation’s foremost authority on family homelessness, and the only national organization dedicated solely to helping homeless families. Through state-of-the-art research, program design, and public education, the National Center is committed to ending family homelessness in America. For more information, please visit www.familyhomelessness.org. Campaign to End Child HomelessnessMore than 1.5 million American children are homeless each year—one child in every 50. The National Center on Family Homelessness is launching the Campaign to End Child Homelessness to galvanize public and political will to end this national crisis, acting on the belief that it is unacceptable for any child in the United States to be homeless for even one day. Although we understand the root causes of homelessness and have sound strategies to respond, the problem continues to grow worse, especially in the current economic climate. The impact of homelessness is profound and long lasting. Homeless children often experience developmental delays, learning difficulties, and academic problems that seriously jeopardize their educational and economic success. The Campaign to End Child Homelessness seeks to end child homelessness by achieving the following goals:
The Campaign to End Child Homelessness is addressing these goals by supporting an array of coordinated national, state, and community efforts to:
For More InformationFor more information, contact Christina Jordan, Senior Policy Manager, at 617-969-7146 or Christina.Jordan@familyhomelessness.org. Visit www.HomelessChildrenAmerica.org to download America’s Youngest Outcasts: State Report Card on Child Homelessness, share your ideas and experiences in your state and community, and get involved in the Campaign to End Child Homelessness. Visit The National Center on Family Homelessness website at www.familyhomelessness.org for more information on family homelessness. We hope that you will join us in our efforts to end child homelessness. As a nation, we can no longer ignore the fact that more than 1.5 million American children go without homes, food, access to health care, and educational opportunities. Now is a time of great change, and now is the time to end child and family homelessness. About The National Center on Family HomelessnessThe National Center on Family Homelessness, founded in 1988, is the nation’s foremost authority on family homelessness, and the only national organization dedicated solely to helping homeless families. Through state-of-the-art research, program design, and public education, the National Center is committed to ending family homelessness in America. For more information, please visit www.familyhomelessness.org. Sample Press ReleaseDATE Media Contact: (Insert your organization’s media contact name, phone and email) One in 50 U.S. Children Is Homeless: More Than 1.5 Million Annually LOCATION… A new report by The National Center on Family Homelessness finds that more than 1.5 million children are homeless annually in the United States—one in every 50 American children. America’s Youngest Outcasts: State Report Card on Child Homelessness offers the first comprehensive state-by-state data on the status of homeless children and ranks the 50 states from best to worst. The report urges federal and state action to end child homelessness and recommends how this can be done. (State) ranked (number) out of 50, primarily because (fill in short explanation). (Include information here about child homelessness in your state/community, as well as efforts to address it.) (Include a quote here from a leading advocate about child homelessness in the state/community.) America’s Youngest Outcasts documents the extent of child homelessness, describes the plight of these children, profiles and ranks the states, and proposes solutions. The report presents several national data sets in one place for the first time, offering the clearest snapshot of child homelessness to date. The complete report and a 16-page summary document can be downloaded at www.HomelessChildrenAmerica.org. “Children without homes are on the frontline of the nation’s recession. These numbers will grow as home foreclosures continue to rise,” said Ellen L. Bassuk, M.D., president of The National Center on Family Homelessness and Associate Professor of Psychiatry at Harvard Medical School. “Our report underlines the need for every state—as well as the Obama Administration and Congress—to provide equal opportunities for all American children to grow and thrive in the safety and security of their own homes.” Homeless families comprise 34% of the U.S. homeless population, with more than 40% of the children under the age of five. According to the report, homeless children have twice the rate of moderate to severe health conditions as middle class children, and twice the emotional disturbances. They struggle in school, with an average 16% lower proficiency in math and reading, and an estimated graduation rate below 25%. Data from all 50 states was collected and analyzed along four major domains: extent of child homelessness; child well-being; risk for child homelessness; and state policy and planning efforts. A composite of these four domains was used to rank the states. Individual state profiles and the complete state rankings are available at www.HomelessChildrenAmerica.org.
“Homelessness children are scared, hungry, sick, isolated, and falling behind in school. Without decisive action, millions of children will carry the burden of homelessness for their entire lives,” said Dr. Bassuk. “The consequences to our society will play out for decades. As we bail out the rest of our nation, it is time to come to their aid now.” The report offers state and federal policy recommendations to increase housing stock for families who are homeless and at-risk for homelessness, improve access and supports for uninterrupted schooling, develop family-oriented services to treat the extreme trauma of homelessness, address family health, employment and income needs, and include homeless children in all state plans to end homelessness. A complete list of policy recommendations can be downloaded at www.HomelessChildrenAmerica.org. The release of America’s Youngest Outcasts launches the Campaign to End Child Homelessness, an initiative by The National Center on Family Homelessness to bring together advocates, communities, families, policymakers, and others at local and national levels to galvanize public and political will to end this national tragedy. About The National Center on Family HomelessnessThe National Center on Family Homelessness, founded in 1988, is the nation’s foremost authority on family homelessness, and the only national organization dedicated solely to helping homelessness families. Through state-of-the-art research, program design, and public education, the National Center is committed to ending family homelessness in America. For more, please visit www.familyhomelessness.org. About (Your organization)(Add information here about your organization) *This guide was authored by Tamar Abrams of Tamar Abrams Consulting. |
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